Gemini “Take Notes for Me” vs Fireflies: Which Should You Use in 2026?

If your team already pays for a qualifying Google Workspace plan and you only use Google Meet, Gemini's "Take Notes for Me" is the easiest option. It's built right into Meet, so you don't have to add a separate bot to your calls.

Fireflies makes more sense if your team uses Google Meet, Zoom, and Microsoft Teams, or if you want to upload existing recordings. It also has a permanent free plan, can send meeting notes to tools like Slack and your CRM, and supports 100+ languages, compared with eight for Gemini.

Gemini vs Fireflies at a Glance

Last verified: August 2026.

Choose Gemini If

Gemini makes the most sense if:

• Your company already pays for an eligible Google Workspace plan.
• Most or all of your meetings happen in Google Meet.
• You want your meeting notes saved as Google Docs in Drive.
• Your meetings stick to one of Gemini's eight supported languages at a time.

Choose Fireflies If

Fireflies is a better fit if:

• Your team uses Google Meet, Zoom, Microsoft Teams, or a mix of them.
• You want a free option before paying for a meeting notes tool.
• You need to transcribe meetings or recordings that already happened.
• Your meetings use languages beyond Gemini's eight, or people switch languages during the same call.
• You want to send meeting notes to tools such as Slack, Notion, or your CRM.

What Gemini "Take Notes for Me" Requires

Gemini's "Take Notes for Me" isn't included with every Google Workspace plan. You can use it with Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, and Frontline Plus. If your team is on Business Starter or Enterprise Starter, you don't get it. Anyone using a personal Google account will need Google AI Pro or Google AI Ultra.

Your company can control whether Take Notes for Me is turned on for employees. Starting no sooner than September 21, 2026, the default is on for Business Standard and Business Plus and off for Enterprise Standard, Enterprise Plus, and Frontline Plus. Your company's IT admin can still turn the feature on or off.

Another thing to keep in mind is that the meeting organizer has to be on an eligible plan. If they're not, Take Notes for Me won't be available, even if someone else on the call has access through their own account.

Gemini currently works with eight languages: English, French, German, Italian, Japanese, Korean, Portuguese, and Spanish. It can only handle one language at a time, so it's not a good fit for meetings where people switch between languages.

Fireflies supports 100+ languages and reports 99% transcription accuracy in English and 95% in other languages. Google doesn't publish an accuracy percentage for Take Notes for Me, so there isn't a direct number to compare.

If Take Notes for Me isn't showing up, check your Workspace plan, find out who organized the meeting, or talk to your IT admin. If you're new to the feature, here's how to take notes in Google Meet.

What You Can Do With Your Notes After the Meeting

Gemini drops your meeting notes into a Google Doc saved to Drive and attached to the Calendar event. You can tweak the note length and choose which sections you want included. Take Notes for Me doesn't record the meeting itself, though. If you want the video too, you'll need to record a Google Meet separately. That works well if your team already spends most of the day in Google Workspace.

You can choose who gets the notes, such as everyone invited from your organization or only the meeting hosts and co-hosts. Someone who missed the meeting can then catch up from the Google Doc.

Fireflies keeps each meeting in its own workspace, where you can:

• Read the transcript and meeting summary
• Review action items
• Replay the recording
• Ask AskFred questions about the meeting

Depending on your privacy settings, you can share the recap with teammates or give someone outside your workspace access to that meeting.

If you need information from several meetings, you can use Global AskFred. It searches across your past meetings, so you can find decisions, updates, or recurring topics without opening each meeting one by one.

You can also create AI Skills with your own instructions and reuse them or have them run automatically after each meeting. You can then send the output to connected tools such as Slack, HubSpot, and Notion.

Frequently Asked Questions

Is Google Meet's "Take Notes for Me" free?

No. Take Notes for Me comes with certain paid Google Workspace plans. If you're using a personal Google account, you'll need a qualifying Google AI subscription.

Which Google Workspace plans include Take Notes for Me?

You get Take Notes for Me with Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, and Frontline Plus. It's not included with Business Starter or Enterprise Starter.

Why is "Take Notes for Me" not showing in Google Meet?

Check who organized the meeting first. If the organizer doesn't have a supported Google Workspace plan, Take Notes for Me won't be available. Your company's Workspace settings can also determine whether you can use the feature.

Does Gemini take notes on Zoom or Microsoft Teams?

No. Gemini's Take Notes for Me only works with Google Meet. If your team uses different meeting apps, Fireflies works with Google Meet, Zoom, Microsoft Teams, and Webex.

Can Gemini transcribe a Google Meet recording?

Not with Take Notes for Me. The feature works while a Google Meet is happening and doesn't let you upload an existing audio or video recording afterward. Fireflies does let you upload existing recordings for transcription.

How many languages does Gemini support for meeting notes?

Take Notes for Me supports eight languages: English, French, German, Italian, Japanese, Korean, Portuguese, and Spanish. It can only handle one language at a time, so switching between languages during the same meeting isn't supported.

Is Fireflies better than Gemini for meeting notes?

It depends on how you work. Gemini makes sense if you already have a supported Google Workspace plan and mainly use Google Meet. Fireflies makes more sense if you use different meeting apps, upload existing recordings, or want to connect your meeting notes with other tools.

Can I use Fireflies with a free Gmail account?

Yes. You don't need a paid Google Workspace plan to use Fireflies with Google Meet. You can connect a personal Google account and use Fireflies to capture and transcribe your meetings.

Gemini or Fireflies: Which One Should You Choose?

Gemini makes sense if your team mainly uses Google Meet and already has a Workspace plan that includes Take Notes for Me. Your notes go straight into Google Docs, so they stay in the same tools your team already uses.

Fireflies makes more sense if your meetings happen across Google Meet, Zoom, and Microsoft Teams. You can also upload existing recordings and send your notes to tools like Slack, Notion, and your CRM.

Fireflies takes notes on Zoom, Google Meet, and Microsoft Teams. No Workspace plan, no admin setup, no credit card. Start free today.