A web development agency turns meetings into a system for execution, and saves 30 hours weekly with Fireflies.
Bee Techy is a web development agency that runs frequent meetings across development, marketing, sales, management, and clients. As the company scaled, meetings became a critical operating system, but without the right infrastructure, they also became a source of friction.
Fireflies is an AI employee that records, transcribes, summarizes, and gets work done before, during and after your meetings. By adopting Fireflies early, Bee Techy built a centralized, reliable way to capture decisions, track action items, and hold teams accountable—turning meetings into a measurable, improvable part of the business.
Company Snapshot
Industry: Web Development Agency
Company size: 50 employees
Location: Los Angeles, US
Primary meeting platform: Google Meet
Fireflies features used: Meeting transcription and recordings, AI-generated meeting recaps, Fireflies Tasks for action items, CRM integration, Fireflies API
Customer interviewed: Aaron Delasy, CTO at Bee Techy
The Context: A High-Meeting, High-Accountability Organization
Bee Techy operates through constant collaboration. Development teams align on delivery, sales teams work closely with clients, recruiters interview candidates, and leadership oversees execution across the organization.
In total, 15 managers actively use Fireflies to optimize workflows across departments. With so many stakeholders involved, meetings aren’t optional—they’re essential. But before Fireflies, meetings lacked consistency, structure, and follow-through. As the company grew, leadership needed a way to centralize meeting knowledge, ensure action items didn’t disappear, and make meetings useful even for people who couldn’t attend live.
The Challenge: Disconnected Notes, Forgotten Actions, Manual Recaps
Before Fireflies, Bee Techy had no single source of truth for meetings.
Everyone kept notes differently—some in personal notebooks, others in documents, others not at all. This created confusion across the management team. Action items were often forgotten, there was no way to get full transcripts, and participants who missed a call couldn’t rewatch it.
Client recaps had to be written manually after meetings, costing teams significant time each week and distracting from higher-value work.
Discovering Fireflies: Visibility That Drove Organic Adoption
"The first time we saw Fireflies join a meeting automatically, we thought it was genius."
Bee Techy started using Fireflies as soon as they decided they needed an AI note-taker. What stood out immediately was how visible Fireflies was inside meetings—when someone joined a call, their Fireflies assistant joined too.
That visibility sparked curiosity and adoption. At first, team members were cautious about speaking while an AI recorded everything. Over time, it became second nature. Today, Fireflies is used daily without hesitation.
How Bee Techy Uses Fireflies Day to Day
Fireflies is now embedded across Bee Techy’s core workflows, from hiring to client delivery to internal accountability.
Key use cases across the business
- Client meetings and delivery After each call, Bee Techy sends a full recap to clients to ensure alignment and reduce misunderstandings. When disputes arise about what was agreed during discovery, Fireflies provides a clear, objective record.
- Hiring and recruiting Interviews are recorded automatically, and recaps sync directly to the CRM. Recruiters can re-review interviews and decide whether a candidate should move forward without relying on memory or rushed notes.
- Management and leadership In cases of internal conflict, Fireflies recordings can be shared with leadership to provide context and an objective perspective on how conversations unfolded.
- Missed meetings Team members who can’t attend live can rewatch the full meeting instead of relying on secondhand summaries.
Integrations and API: Turning Meetings into Measurable Data
Fireflies doesn’t just capture meetings at Bee Techy—it integrates directly into the systems the team already uses.
- CRM integration ensures hiring and client recaps are stored where teams work every day
- Fireflies API is used to track participant join times
Using data from the Fireflies API, Bee Techy monitors who joins meetings late. This insight has helped improve accountability, soft skills, and meeting discipline across the team.
The Results: More Accountability, Fewer Disputes, Better Follow-Through
Fireflies changed how Bee Techy treats meetings.
Instead of vague discussions, teams now state action items explicitly—knowing they will appear in Fireflies Tasks and be reviewed after the meeting.
Key outcomes include:
- Fewer forgotten action items
- Less time spent writing manual recaps
- Faster resolution of client disputes
- Better hiring decisions through re-reviewable interviews
- Improved punctuality and accountability across teams
Fireflies Tasks Changed Meeting Behavior
“Fireflies Tasks completely changed the way we treat our meetings.”
Action items are no longer implied—they’re explicit, tracked, and followed up on. Meetings have shifted from open-ended conversations to execution-focused sessions.
If Fireflies Were a Team Member…
“We would absolutely give it an assistant role. It does many of the things a human assistant would do, much faster and at a fraction of the cost.”
Fireflies is trusted to handle meeting recaps consistently and accurately—without supervision.
Why Bee Techy Recommends Fireflies
“Fireflies is the best AI note-taker for meeting recaps, action items, and AI-powered analysis.”
For businesses that rely heavily on managers, project leads, and client communication, Fireflies has become foundational infrastructure.
Final Takeaway
Bee Techy didn’t adopt Fireflies just to record meetings—they adopted it to bring structure, accountability, and clarity to how work gets done.
By centralizing conversations, tracking action items, and integrating meeting data into their systems, Fireflies helped Bee Techy turn meetings into a competitive advantage.
Ready to bring the same clarity to your meetings? Try Fireflies today.
