I used to be the one scrambling to write notes during calls. I always seemed to miss the important stuff, though. After forgetting who was supposed to do what one too many times, I had enough. I finally decided to test out some AI tools to help me stay organized.
Here’s the thing - I learned this the hard way when I noticed I was spending more time trying to recall what was said in meetings than actually acting on the decisions we made. That’s when AI note takers for Zoom became absolute game-changers for my productivity.
The world of meeting tools has really taken off. Honestly, these apps are a must if you work remotely or in a hybrid setup. They don't just record the talk. They turn conversations into useful info and lists you can actually search later. That keeps your projects moving forward.
Table of Contents
- TL;DR: Quick Picks for Busy Teams
- Criteria Breakdown Summary
- Top 9 AI Note Takers for Zoom
- Fireflies AI - Best Known for Comprehensive Intelligence
- Tactiq - Best Known for Real-Time Simplicity
- Zoom AI Companion - Best Known for Native Integration
- Gong - Best Known for Revenue Intelligence
- Krisp - Best Known for Audio Enhancement
- Granola - Best Known for a Human-In-The-Loop Approach
- Jamie - Best Known for Local Processing
- Otter AI - Best Known for Simple Voice Commands
- Notta - Best Known for Language Diversity
- Notable Mentions Worth Considering
- FAQ: Your Burning Questions Answered
- Final Thoughts: Making the Right Choice
Best AI Note Taker for Zoom in 2026 (Overall Winner)
If you want the short answer, the best overall AI note taker for Zoom in 2026 is Fireflies AI. It works with Zoom, Google Meet, Microsoft Teams and all major platforms and even in-person meetings. It supports over 100 languages, automates summaries, tasks and follow-ups, and integrates with CRMs and collaboration tools.
Tactiq is ideal if you want a lightweight Chrome-extension-only option. Zoom AI Companion is a perfect fit if your team lives entirely inside Zoom. The rest of this guide breaks down the strengths and trade-offs of each tool so you can pick the one that fits your workflow.
TL;DR: Quick Picks for Busy Teams
I know you're busy. So, here’s the short version:
- Best Overall: Fireflies AI is the best overall choice. It gets it right almost every time, works with pretty much everything, and keeps your data safe in over 100 languages
- Easiest Setup: Tactiq works instantly via Chrome extension - no bots, no fuss
- For Zoom Addicts: Zoom AI Companion is perfect for Zoom addicts. It just works if you are already living in the app
- Sales Teams: Gong is built for sales teams. However, Fireflies AI offers those same deep sales insights and coaching metrics for a lot less
- Noisy Offices: Krisp kills background noise while taking notes
- Speed Demons: Granola is perfect for a fast, lightweight vibe, but Fireflies AI also delivers your summaries pretty much the second you hang up
- Privacy Obsessed: If privacy is your main concern, Fireflies AI offers private storage options that give you total control. Jamie is a solid backup if you just want to keep files local, though
- Voice Control Fans: Fireflies AI lets you chat with your meeting and search the web instantly with Perplexity. That’s a big step up from Otter's basic voice commands
- Global Teams: Fireflies AI supports 100+ languages without a hitch. That makes it the best choice for international teams
- Budget-Conscious Teams: Several platforms offer solid free AI note takers for zoom options that don't suck
Comparison Table
Feature Comparison: Botless, In-Person, Chrome Extension and More
Criteria Breakdown Summary
I spent six months testing these tools with three different teams. Here is what actually matters when you pick an AI note taker. (It isn't just about transcription accuracy, either.)
Transcription Accuracy - This is critical. Look, if you're spending more time fixing transcripts than the tool saves you, what's the point? I aim for tools that get 90%+ right the first time. The best ones hit 95–99%, meaning maybe one wrong word per paragraph.
Real-Time vs. Post-Meeting Processing - Here's where it gets interesting. Real-time tools help when someone asks "wait, what did we just decide?" But post-meeting tools often deliver cleaner, more coherent summaries. Choose based on what matters most to your team.
Integration Capabilities - You don't want to create more work for yourself. Your tool needs to connect with the apps you already use, like your CRM. If it doesn't, it just slows everyone down instead of helping.
Security and Compliance - Security isn't just a box you check off. It is actually vital. You need strong protection to keep your data safe. That is the only way to maintain trust across your team
Speaker Identification - It’s frustrating when a transcript gets the names wrong. The best tools know exactly who is talking, even in a loud room. That keeps your notes clear and easy to read.
Summary Quality and Action Items - Raw transcripts are just the starting point. The magic happens when these tools automatically extract key takeaways, decisions, and action items, giving you usable output without an extra hour of cleanup.
Fireflies AI: Best Overall AI Note Taker for Zoom
Fireflies AI — Quick take:
- Best for teams wanting comprehensive meeting intelligence and automation
- Standout features: AI Apps, Ask Fred, Automated CRM updates, Automated workflows, in-person meetings, Real-time features, Chrome extension, integrations, security
- Watch out for: large feature set can feel overwhelming; learning curve for advanced workflows
Best Known for Its Well-Integrated, Fully Automated Meeting Intelligence Platform
The first time I tried Fireflies AI, I threw it into our messiest weekly standup, the kind where five people talk over each other on Zoom and decisions get lost by the time the call ends. What impressed me was not just that it captured every word accurately. It was how Fireflies AI instantly synced with our calendar, joined the meeting automatically, identified every speaker, and pushed action items into the tools we already used.
That was the moment I realized this was not a transcription tool. It was an automation engine.
In just a few months, Fireflies became the gold standard for meeting intelligence across our team. It goes far beyond being an AI note taker for Zoom or Google Meet. It becomes the connected layer that supports everything before, during and especially after your calls.
Fireflies AI handles the busy work for you. It logs notes, writes summaries, and drafts follow-up emails. It also tags speakers and sends tasks to apps like Slack, Notion, HubSpot, Salesforce, and Asana. You don't have to switch tabs or copy info manually. Fireflies just keeps things moving.
What truly sets Fireflies apart is the depth of insights and end-to-end automation. It doesn’t just record what people said. It highlights decisions, who is in charge of what, and what happens next. Then, it sends that info to your tools automatically. Teams everywhere trust Fireflies to handle the tedious parts of meetings. It keeps everything safe and easy to search, too. Plus, it fits right in with the apps you use every day.
Features That Actually Make a Difference
Fireflies includes more than 200 pre-built AI Apps. This number seems overwhelming until you realize these apps remove the need for prompt engineering entirely. Think of them like your pre-built workflows inside Fireflies
You can update your CRM after every sales call. There’s an app for that. You can even get follow-up emails written in your own voice. You’re covered. These apps work across single meetings or recurring ones, helping you spot trends and patterns across your conversations.
Ask Fred is the name of the ChatGPT-style assistant. It changes how you search through meeting info. You don't have to scroll through long transcripts anymore. Just ask questions like, "What were the main objections?" or "Who’s handling the budget?" You get an answer instantly. It is like having a research assistant who actually paid attention. It works in three powerful ways - you can use it inside any specific meeting, across all your meetings, or live during calls. Ask Fred searches the web, context, past conversations and real-time discussions to bring the right information to you instantly.
And yes, we have voice commands too. In fact, we launched "Hey Fireflies" before anyone else. You can just speak up to control the meeting or ask questions without lifting a finger.
Custom AI summary templates ensure your outputs match how your organization actually communicates. You can pick the right template for whatever you need. Whether it’s a sales summary or a quick update, you get exactly what your team expects.
Fireflies AI works for in-person meetings, too. You can use the mobile app to record chats, and it works just as well as it does for online calls. If you don't want a bot in the meeting, you don't have to invite one. You can just use the Chrome extension to record right from your browser instead. This makes it easy to capture discussions in conference rooms, on the go or on platforms that do not allow bots. They recently launched a waitlist for their desktop app that will let you record bot-less across all platforms, just like Granola does.
The MCP connectors allow you to integrate Fireflies directly with LLMs like ChatGPT and Claude, giving those external assistants access to your meeting data for broader workflows. This helps you get more out of your meetings.
Just keep one thing in mind, though: Our privacy promise only counts for data that stays inside Fireflies. Once you send info to another AI, their rules apply, not ours. The new Live Assist feature helps you while you are still on the call, too. It gives you tips like a smart friend who knows your playbook by heart. The desktop app promises a bot-free experience - something that's of extreme importance to some users.
Why My Team Chose Fireflies AI
Enterprise-grade security: It has high enterprise-grade security like SOC 2 and HIPAA compliance, which really puts your mind at ease. The strong encryption and the promise that they won't train AI on your data solve the privacy worries that come with other tools.
Accuracy: It hits 99% in English and 95% in other languages, so I rarely have to edit the transcripts. That reliability lets you trust your workflows without feeling the need to double-check everything constantly.
The Integration: It connects with over 90 different tools, including CRMs and video platforms, and supports 100+ languages. Our global team got it running easily without messing up our current routine or needing any custom work.
Advanced analytics, including speaker time tracking, sentiment analysis, and participation metrics provide insights beyond basic transcription. I can finally see who's dominating meetings and who needs more encouragement to speak up.
What Might Bug You
The comprehensive feature set can overwhelm users who just want basic transcription. My first week felt like exploring a control center with more options than I expected.
Premium features require paid plans, which might stretch budgets for smaller teams. However, the free plan provides substantial functionality for testing things out.
There's definitely a learning curve with advanced features. The platform's power comes with complexity that demands time investment to fully utilize. But once you get it, you really get it.
How It Measures Up
- Transcription Accuracy: Nearly perfect every time - with only minor errors
- Real-time vs. Post-meeting Processing: Excellent summaries afterward, it even gives instant summaries right after the call with their new Live Assist feature
- Integration Capabilities: Works with almost every tool we rely on
- Security and Compliance: Enterprise-level security that satisfies legal and compliance teams
- Speaker Identification: It separates speakers clearly, often labeling them as Speaker 1 or Speaker 2 - that keeps the transcript organized so you can easily follow who said what throughout the conversation
- Summary Quality: The summaries are high quality. You get over 20 templates based on your role. There are also hundreds of ways to customize the results using the AI apps
- Language Support: Handles 100+ languages without breaking a sweat
- Ease of Use: Powerful but takes some getting used to
What People Are Actually Saying
Users consistently praise Fireflies AI's accuracy and feature depth, particularly the security features and integration options. Our sales team reports saving hours per week through automated CRM updates, while executives love the customizable summary formats that match their reporting needs. We also heard great things about their live auto suggestions during meetings based on your knowledge base - great for customer facing teams.
Expert reviewers frequently cite Fireflies AI as the most complete solution for organizations serious about meeting intelligence. Sure, you have to get the hang of it first. But the payoff is huge once you get going.
Source: Aggregated user reviews and expert analysis
Pricing and Access
- Free plan: Available with basic features and a few free AI credits
- Pro: $18/month per seat
- Business: $29/month per seat
- Enterprise: $39/month per seat
Tactiq: Simple Real-Time AI Note Taker for Zoom via Chrome
Tactiq — Quick take:
- Best for simple real-time transcription through a Chrome extension
- Standout features: no bots, instant live notes, easy setup
- Watch out for: limited advanced analytics; browser performance can affect accuracy
Best Known for Real-Time Simplicity
Getting everyone on the team to actually use Tactiq was easier than I expected. No one had to download anything, no IT approval needed. Just "hey, install this Chrome extension." Done.
Tactiq found a great niche by focusing on real-time transcription - working perfectly with Google Meet, Zoom, and Microsoft Teams. The Chrome extension approach eliminates all that bot management complexity while delivering instant AI-powered insights during live conversations.
Over 1,000,000 users have adopted Tactiq, and honestly, I can see why. It shines when you need immediate access to conversation content and the ability to ask questions or generate summaries without waiting around for post-meeting processing.
Features That Just Work
You see the words pop up right as people speak. That makes it easy to follow along. If someone joins late, they can just scroll back to see what they missed. It’s a lifesaver for the visual learners on your team.
AI prompts generate summaries and action items on demand, creating meeting outputs while discussions are still fresh. The question and answer functionality lets you query transcripts directly - "What did Sarah say about the budget?" - and get instant answers.
Custom AI actions automate workflow tasks based on meeting content. You can make things happen automatically based on your chat. It creates tasks, sends follow-up emails, or even updates your project status for you.
The Chrome extension architecture means no additional software installation or IT approval processes. Teams can start using Tactiq immediately without changing existing meeting workflows or dealing with security reviews that take forever.
Why Users Love It
The browser-based approach works instantly without meeting bots that can disrupt call dynamics. Participants won't see any extra guests joining the call. That keeps the conversation natural since no one feels self-conscious about being recorded by a bot.
You get helpful insights during the meeting, not just after. That way, you can list action items, clarify decisions, or write summaries while the topic is still fresh in everyone's mind.
Easy sharing capabilities distribute transcripts and summaries instantly via links or direct exports. This eliminates that annoying delay between meeting end and information distribution that often causes follow-up confusion.
The simple setup process means teams can implement Tactiq without technical expertise or extensive training. The interface is intuitive enough that adoption friction basically disappears.
Where It Falls Short
Limited advanced analytics compared to specialized conversation intelligence platforms. If you need detailed speaker analysis or sentiment tracking, Tactiq's capabilities might leave you wanting more.
The browser-based architecture, while convenient, can be affected by browser performance or internet connectivity issues. Heavy browser usage might impact transcription quality or cause delays - I learned this the hard way during a particularly tab-heavy day.
You have to pay to unlock the advanced features. That might be a problem if your team is on a tight budget.
How It Measures Up
- Transcription Accuracy: Pretty darn good for real-time stuff
- Real-time vs. Post-meeting Processing: Excels at real-time, that's the whole point
- Integration Capabilities: Connects well with the major platforms you likely use
- Security and Compliance: It covers all the big bases like SOC2, HIPAA, and ISO certification
- Speaker Identification: Does a solid job of recognizing speakers
- Summary Quality: AI-powered summaries that actually make sense
- Language Support: 60+ languages supported
- Ease of Use: My mom could probably figure this out
Community Reviews and Expert Recommendations
People constantly talk about how simple it is to get started. The real-time notes are a huge hit for teams that need to look back at what was said while the meeting is still going. It helps share info with absent teammates instantly, too. While it might not have every advanced feature out there, it is reliable. That makes it perfect for teams that just want to get up and running quickly.
Source: Chrome Web Store Reviews
Pricing and Access
- Free plan: Available with basic features and 10 transcripts per month
- Pro: $12/month per user
- Team: $20/month per user
- Business: $40/month per user
- Enterprise: Custom pricing
Zoom AI Companion: Native AI Note Taker for Zoom Users
Zoom AI Companion — Quick take:
- Best for teams already living inside Zoom
- Standout features: native integration, built-in summaries, templates, language support
- Watch out for: limited flexibility if using multiple meeting platforms; requires paid Zoom Workplace plans
Best Known for Native Integration
If you're already living in Zoom (and let's be honest, who isn't these days?), Zoom AI Companion just makes sense. It's right there in your Zoom interface - no additional software, no bot management, no fuss.
Zoom AI Companion represents the platform's native approach to meeting intelligence, built directly into the Zoom experience. This integration advantage makes it particularly attractive for organizations already standardized on Zoom for their communication needs.
The tool leverages Zoom's deep understanding of meeting dynamics and user behavior to provide contextually relevant summaries and insights. With expanding third-party platform support through the Custom AI Companion add-on, Zoom is positioning this to compete directly with standalone meeting intelligence tools.
Features Built Right In
Since it connects directly, you don't have the hassle of learning a new tool. It works right inside the Zoom window your team already uses. The summaries pop up in your dashboard automatically, organized by topic so you can check them right away.
Custom summary templates tailor outputs for different meeting types. Need detailed project reviews? Brief status updates? Comprehensive client debriefs? You can create templates that generate exactly what your team expects to see, every time.
It handles 36 languages and translates them for you. This is a lifesaver for international calls. You don't have those awkward moments where you have to ask people to repeat themselves in English anymore.
The upcoming My Notes feature changes how you see the meeting. It filters the notes based on your job, so you only see what matters to you. That makes your follow-up list actually useful instead of just being a generic summary.
It connects with HubSpot, Asana, and Slack to put your meeting info right where you work. It updates your CRM, creates tasks, and shares summaries so you don't have to do it by hand.
Why the Native Advantage Matters
No additional software requirements mean immediate availability for existing Zoom users. Teams can activate AI Companion features without IT approval processes or security reviews that often delay third-party tool implementations.
Included with paid Zoom Workplace plans provides excellent value for organizations already investing in Zoom's communication platform. Since it is bundled, you don't need a separate subscription. That cuts down on costs and makes it easier to manage your vendors. It uses the security Zoom already has in place. Your data stays within Zoom, so you don't have to worry about third parties seeing it.
The Custom AI Companion works outside of Zoom now, too. That gives you a smooth experience across the other apps your team uses.
Platform Limitations
Limited primarily to the Zoom ecosystem restricts flexibility for organizations using diverse communication platforms. If your team lives in Google Meet or Microsoft Teams, this might feel restrictive. That said, Zoom is actually expanding to handle notes across other platforms and even for in-person meetings.
Requires paid Zoom Workplace plans, which might increase costs for organizations currently using free or basic Zoom accounts. The additional expense needs justification through improved meeting productivity and outcomes.
It has fewer advanced analytics than the dedicated tools. Teams that need detailed speaker insights or sentiment tracking might feel limited. It isn't built for complicated workflows, either. If you need those specific features, it probably won't be enough for you.
How It Measures Up
- Transcription Accuracy: Gets the job done within Zoom ecosystem
- Real-time vs. Post-meeting Processing: Both real-time and post-meeting capabilities work well
- Integration Capabilities: Native Zoom integration, expanding to third-party platforms
- Security and Compliance: Enterprise-grade security, no customer data used for training
- Speaker Identification: Good speaker recognition that improves over time
- Summary Quality: Organized summaries with clear action items
- Language Support: 36 languages supported with translation
- Ease of Use: If you know Zoom, you know this
What People Are Actually Saying
Users appreciate the seamless integration and immediate availability within their existing Zoom workflow. The lack of additional software or bot management receives consistent praise from IT administrators and security teams who value simplified vendor management.
Experts say it might not have all the fancy features of the specialized tools. But if your team lives in Zoom, it offers a ton of value. Since it is built right in, you get smart meeting notes without messing up your routine.
Source: TechRadar
Pricing and Access
- Included with Zoom Workplace plans
- Pro: $16.99/month per user
- Business: $21.99/month per user
- Custom AI Companion: $12/month per user (Workplace Pro or higher required)
Gong: AI Note Taker for Zoom Calls in Enterprise Sales
Gong — Quick take:
- Best for revenue and sales-focused organizations
- Standout features: deal warnings, pipeline health, coaching analytics, forecasting
- Watch out for: expensive, sales-only focus, requires heavy setup
Best Known for Revenue Intelligence
If you work in enterprise sales, you know Gong. It is practically the celebrity of the sales world. It does way more than just transcribe calls. It analyzes your entire deal pipeline to tell you which deals are real and which ones are about to fall apart.
Gong is incredible if you have a massive budget and you only care about sales. It records every interaction to give leaders a "reality" view of their revenue. You don't need a six-figure budget to get those deep insights. Fireflies gives you the same level of detail without the heavy price tag. It isn't just for sales, either. It’s an easier way for your whole company to get smarter about meetings.
Features Designed for Deal Closers
Gong looks at every phone call, email, and web meeting to give you an honest view of your pipeline health. It ignores the optimism reps might put in the CRM and shows you the cold, hard truth about your deals. You finally see what is actually happening, not just what people hope is happening.
The deal warnings are a lifesaver. It alerts managers when a winning deal starts to wobble so they can jump in before it falls apart. You catch problems while there is still time to fix them, rather than finding out at the end of the quarter.
For coaching, it tracks things like how much a rep listens versus talks. Managers don't have to guess where someone is struggling. The data points it out right away so they can fix bad habits fast without listening to hours of recordings.
Forecasting stops being a guessing game. By using real data from actual conversations, leadership can predict revenue numbers that are actually accurate. It replaces gut feelings with facts, making the weekly forecast call a lot less painful.
Why Revenue Teams Love It
Sales leaders get a clear view of their pipeline. They know exactly what is real. Managers can spot where a rep needs help, too. They don't have to listen to endless recordings just to find the issues. It also connects right into your sales tools, making it a great fit for the revenue operations team.
Where It Falls Short
The price tag is huge, and the contracts are rigid, so it’s out of reach for many companies. Since it’s built strictly for sales, product or engineering teams often find it hard to use for their own meetings. Setting it up takes a lot of work, too. You usually need a dedicated admin just to handle the complex settings.
How It Measures Up
- Transcription Accuracy: It nails it, especially when it comes to specific sales slang
- Real-time vs. Post-meeting Processing: The real magic happens after the call when it digs deep into the deal data
- Integration Capabilities: It hooks right into Salesforce and other sales tools so nothing ever gets lost
- Security and Compliance: It is built for huge companies, so your legal team will have zero complaints
- Speaker Identification: It’s really good at telling the sales rep apart from the prospect
- Summary Quality: Everything is focused on the deal status and coaching moments, not just a generic recap
- Language Support: It covers the main business languages well enough for most sales teams
- Ease of Use: It can do a lot, but it isn't exactly plug-and-play
Community Reviews and Expert Recommendations
Sales leaders usually appreciate the visibility. It gives them a clear view of deal health that they didn't have before. The consensus is that while it is powerful, it is often overkill for teams that just need solid meeting intelligence.
Source: G2 reviews
Pricing and Access
- Pricing: Custom (Typically starts around $1,200–$1,600/user/year + substantial base platform fees)
- Access: Sales-led motion (you have to talk to a rep to buy it)
Krisp: Audio-First AI Note Taker for Noisy Zoom Calls
Krisp — Quick take:
- Best for teams dealing with noisy environments
- Standout features: powerful noise cancellation, device-based capture, bot-free experience
- Watch out for: note taking features are secondary compared to audio enhancement
Best Known for Audio Enhancement Technology
Here's the deal with Krisp - even if the note taking was terrible (which it's not), I'd still use it just for the noise cancellation. Krisp built its name by fixing the audio issues that happen in remote meetings. The note taking tools just fit right in with that. It stands out when you have a noisy room or a bad mic that would normally mess up a transcript. Instead of rushing, it scrubs the audio first, so the final notes actually make sense.
This approach often results in better accuracy for teams dealing with challenging audio conditions. However, it may not match the very fastest summary-focused tools.
Useful Krisp Features
Advanced noise cancellation technology removes background sounds, keyboard typing, and environmental distractions that typically mess with transcription accuracy. This preprocessing significantly improves the quality of meeting recordings and subsequent AI analysis.
Bot-free meeting experience eliminates the awkwardness of additional attendees joining calls solely for recording purposes. The system captures audio directly from your device without requiring meeting participants to accept recording bots - no more "who's Krisp Bot?" questions.
You get the same experience whether you are at your desk, on your laptop, or using the mobile app. The platform adjusts to your specific setup, too. That means the audio stays clear and the notes stay accurate, no matter which one you use.
Calendar integration automates meeting workflows by connecting with your scheduling system to start recording and transcription automatically. It cuts down on manual work. This way, you capture meetings consistently across the whole organization.
A central dashboard tracks your tasks. It pulls action items from different meetings into one spot. That helps the team stay on top of progress and keep projects moving.
The AI clears up accents to help with speech recognition. It adjusts to different speaking styles, which improves accuracy for international teams.
Audio-First Advantages
Exceptional noise cancellation provides value even beyond meeting transcription. Teams benefit from clearer communication during live calls, reducing fatigue and improving overall meeting quality - it's like getting two tools for the price of one .
No meeting bots required maintains natural meeting dynamics without artificial attendees that can make participants self-conscious or concerned about privacy. The invisible operation preserves authentic conversation flow.
Universal device compatibility eliminates hardware restrictions that might limit other solutions. Teams can use Krisp regardless of their equipment choices or technical constraints.
You get 60 minutes of noise cancellation daily for free. It lets teams test the core features before paying anything. That generous limit shows they’re confident the product works.
It performs really well in loud places. That makes it valuable for remote workers in shared spaces or busy home offices.
Note Taking Limitations
The focus on audio enhancement sometimes comes at the expense of meeting intelligence sophistication.
Limited advanced features for meeting analysis, speaker insights, or conversation intelligence. Teams needing detailed meeting analytics might find Krisp's capabilities insufficient for comprehensive meeting management.
Primary focus on audio enhancement means the note taking features feel secondary to the core noise cancellation functionality. This positioning might not satisfy teams prioritizing meeting intelligence over audio quality.
How It Measures Up
- Transcription Accuracy: Solid with clean audio, struggles with complex scenarios
- Real-time vs. Post-meeting Processing: Both options work, real-time is better
- Integration Capabilities: Basic integrations available, nothing fancy
- Security and Compliance: Solid security; HIPAA/GDPR on Pro and enterprise controls (SSO/SCIM, SOC 2 report access, BAA) on higher tiers.
- Speaker Identification: Reliable speaker recognition most of the time
- Summary Quality: Basic summaries, some accuracy issues here and there
- Language Support: 16 languages supported + AI Accent Conversion
- Ease of Use: Simple setup, no bots required - just works
What People Are Actually Saying
People really like how clear the audio sounds. Most users see the noise cancellation as the main draw, with the notes acting as a nice extra. Experts recommend it if your priority is sound quality rather than advanced intelligence. The transcripts work fine, but they don't have the detail you get from a dedicated tool.
Source: G2 reviews
Pricing and Access
- Free: 60 minutes/day noise cancellation
- Pro: $16/month per user
- Business: $30/month per user
- Enterprise: Custom Pricing
Granola: Botless AI Note Taker for Zoom
Granola — Quick take:
- Best for individuals who want a lightweight, bot-free note taking companion
- Standout features: real-time refinement of your typed notes, clean UI, no meeting bot
- Watch out for: requires manual input; not ideal for teams needing full automation
Best Known for a Human-In-The-Loop Approach
Granola works a bit differently. It acts less like a bot and more like a smart notebook. It isn't here to take over. This AI note taker just works with you to fix up the notes you’re already working on.
It is a favorite for individual users, especially on Mac, who want a bot-free experience and don't mind doing some of the work. But for teams that want to fully automate their workflow, so they can stop typing altogether and let the AI handle the CRM entry, Fireflies is still the way to go for complete hands-off management.
Features That Keep You in Control
It records audio right from your computer, so you never have to invite a bot. That means no awkward moment where you have to explain who the extra guest is. The call just flows. Nobody on the other end knows you’re using a tool. It works like a partner instead of taking over. You just list a few rough ideas. Then, the AI cleans everything up. You get the details you need without having to write them down.
Custom templates make follow-up easy. You can turn your meeting notes into a polished email or a Slack update with one click. It matches your style so the summary always sounds like it actually came from you.
The interface is super clean and feels just like using Apple Notes. It isn't stiff software. It stays in the background so you can focus on the chat. Plus, it takes care of the notes while you talk.
Why Individuals Love It
It feels personal and lightweight. This works great if you are freelancing and want to keep things simple. Since there isn't a bot, it’s discreet. No one else on the call will have a clue that you’re using it. It forces you to stay engaged in the conversation, too. You still have to type a little bit to get the best results.
Where It Falls Short
You have to put in manual effort to get good notes. That defeats the purpose if you want full automation. It misses out on big team features, too. You can't search your company's history or see coaching stats. Since it’s designed for individuals, it’s harder to roll out as a standard tool for a whole company.
How It Measures Up
- Transcription Accuracy: The text comes out super clean since it uses the latest AI tech
- Real-time vs. Post-meeting Processing: It’s all about helping you polish your notes while you are actually writing them
- Integration Capabilities: Sharing notes is simple, but don't count on it to sync with Salesforce like the major enterprise platforms do
- Security and Compliance: It covers the basics, though it might lack the strict controls a huge IT department requires
- Speaker Identification: It does its best, but without a bot in the room, it struggles when people start talking over each other
- Summary Quality: The output is great, but it really depends on you typing good bullet points first
- Language Support: It handles the major languages fine, just don't expect the massive list you get with global platforms
- Ease of Use: It’s so simple that you probably won't even need a tutorial
Community Reviews and Expert Recommendations
Design-focused users and individuals rave about Granola’s beautiful interface and the fact that it doesn't add a bot to their calls. People call it the best option if you actually enjoy taking your own notes but want an AI boost. If you want to sit back and let the software do the work, this might feel too manual. Many teams prefer tools that manage the whole process automatically instead.
Source: Product Hunt reviews
Pricing and Access
- Free: 25 meetings/month
- Pro: ~$14/month per user
- Enterprise: Custom pricing
Jamie: Privacy-First Local AI Note Taker for Zoom
Jamie — Quick take:
- Best for users who prioritize privacy and local processing
- Standout features: on-device processing, immediate deletion of recordings, advanced speaker recognition
- Watch out for: more expensive; smaller ecosystem; fewer integrations mentioned
Best Known for Local Processing
While Fireflies focuses on speed and deep insights, Jamie goes all-in on local security. We give you full control to decide where your data lives and when it gets deleted. Jamie takes a different route by processing everything right on your computer. So, while we connect meetings to your actual workflow, Jamie keeps files locked down on your hard drive.
It learns individual voice patterns the more you use it. That helps it recognize who is talking with better accuracy. This AI note taker for Zoom even keeps the names consistent from one meeting to the next. This capability, combined with human-like summary generation, creates meeting outputs that require minimal editing.
Features Prioritizing Privacy and Accuracy
Bot-free meeting experience eliminates additional attendees from your calls while capturing high-quality audio and generating accurate transcripts. Participants never see artificial attendees joining meetings, preserving natural conversation dynamics.
Advanced speaker recognition learns individual voice characteristics and speaking patterns, improving identification accuracy over time. The system maintains consistent speaker labeling throughout long discussions and across multiple meeting sessions - it actually gets to know your team's voices.
Executive Assistant Sidebar provides an AI assistant interface for querying meeting content and generating follow-up actions. This feature operates entirely within your local environment without transmitting sensitive information to external servers.
Human-like summaries capture meeting essence with natural language that reads as if written by a skilled assistant. The notes are usually accurate enough that you don't need to do much editing. That saves the time you’d normally spend fixing mistakes.
Sharing is easy, too. You can email the summary, grab a link, or just copy and paste the text right where you need it. All sharing occurs after local processing, maintaining data control throughout the workflow.
No cloud storage of recordings ensures that sensitive conversations never leave your controlled environment. Jamie processes audio locally and deletes recordings immediately after generating transcripts and summaries - it's like having a really secure assistant who forgets everything after taking notes.
It picks up on the specific jargon used in legal, medical, and technical fields. The system learns the language of your industry, too. That keeps the accuracy high, even when the topic gets complicated.
Privacy and Quality Advantages
Exceptional privacy protection with audio recordings deleted immediately after processing addresses the most stringent data security requirements. Organizations handling confidential information can use Jamie without compromising their security posture.
It gets better at spotting who is talking the more you use it. The system learns voice patterns over time. This is really helpful for your regular team meetings. It makes it easier to follow long discussions with a lot of people, too.
Clean, error-free notes require minimal editing compared to other AI transcription tools. The human-like summary quality saves significant time typically spent refining automated outputs.
It keeps your data safe in Europe to stay GDPR-compliant. This helps European teams meet strict privacy laws without stress. The local processing means you never have to worry about your data leaving the region.
Bot-free operation maintains meeting authenticity without artificial participants that might inhibit open discussion or raise privacy concerns among participants.
Premium Positioning Challenges
Higher cost compared to mainstream alternatives might strain budgets for smaller organizations. However, you calculate the privacy benefits and time savings... well, your compliance team will thank you.
Newer market presence means less established user community and fewer third-party integrations compared to mature platforms. Organizations requiring extensive ecosystem connectivity might find options limited.
How It Measures Up
- Transcription Accuracy: Impressively accurate with excellent speaker differentiation
- Real-time vs. Post-meeting Processing: Excellent post-meeting summaries, that's the focus
- Integration Capabilities: Good integration options, growing steadily
- Security and Compliance: It’s hosted in the EU and follows strict GDPR rules
- Speaker Identification: Speaker recognition is smart enough to learn over time
- Summary Quality: Human-like summaries that rarely need editing
- Language Support: 99+ languages supported
- Ease of Use: Works silently in background, no bots required
Community Reviews and Expert Recommendations
For companies that worry about privacy, the security approach is usually the deciding factor. Legal and healthcare professionals particularly value the local processing and immediate deletion of recordings.
Security experts recommend it for teams with strict data laws. If you can't compromise on privacy, this is your best bet. It might be pricier, but that extra protection is worth every penny for sensitive projects.
Source: G2 reviews
Pricing and Access
- Free: 10 meetings/month (30-minute limit)
- Plus: €25/month per user
- Team Executive: €39/month per user
- Pro: €47/month per user
- Enterprise: Custom Pricing
Experience Jamie's privacy-first approach
Otter AI: Voice-Command AI Note Taker for Zoom Meetings
Otter AI — Quick take:
- Best for users who want voice-command features and easy meeting capture
- Standout features: “Hey Otter” voice activation, Channels for collaboration, calendar auto-join
- Watch out for: can unexpectedly join meetings if not configured; limited analytics vs competitors
Best Known for Simple Voice Commands
Otter makes it easy to join meetings automatically. Just be careful with your settings so it doesn't crash a private call. They get a lot of credit for voice commands, but we actually did that first with "Hey Fireflies.” Still, their version is pretty slick once you get the hang of it.
Otter AI established itself as a household name in meeting transcription through its innovative voice activation features and user-friendly approach to conversation capture. You can use "Hey Otter" to chat with the assistant during the meeting. It listens to natural voice commands.
The Channels feature helps the team work together, too. It combines meeting notes with status updates so you have everything recorded in a single spot.
Features Enabling Voice Interaction
The "Hey Otter" feature picks up on spoken commands during the meeting. You can use it to highlight key moments or assign action items. It lets you ask questions without completely stopping the flow of the conversation, too. This hands-free interaction maintains meeting momentum while capturing key insights.
Automatic action item capture identifies tasks and assignments from natural conversation, creating organized to-do lists without manual intervention. The system recognizes commitment language and responsibility assignments, generating actionable outputs automatically.
Channels functionality combines live meeting transcripts with ongoing project updates, creating comprehensive documentation that bridges synchronous and asynchronous collaboration. Team members can share updates and files between meetings. This keeps the project moving even when you aren't on a call.
The real-time text lets you follow along easily, too. You can also ask questions in the chat without interrupting the speaker. This dual-mode communication accommodates different participation styles and accessibility needs.
The searchable transcript database creates an organizational knowledge base where teams can find specific discussions, decisions, or information across their entire meeting history. The search functionality works across speakers, topics, and time periods.
Calendar integration automatically joins scheduled meetings and begins transcription without manual intervention. This automation ensures consistent meeting capture while reducing the administrative overhead of managing recording workflows.
Interactive Meeting Experience
Voice-activated queries provide immediate access to meeting information without disrupting conversation flow. Participants can ask questions or request summaries using natural speech patterns - when it works, it feels like magic.
Automatic information extraction reduces manual note taking burden while ensuring important decisions and action items are captured consistently. The system identifies key meeting outcomes without requiring explicit tagging or marking.
Reliable transcription quality serves most business meeting scenarios effectively, providing readable transcripts that require minimal editing for standard use cases.
Strong calendar integration creates seamless workflows where meeting capture happens automatically based on scheduling systems. Teams can rely on consistent documentation without remembering to start recording.
The interface is simple, so you barely need any training. That helps the whole team pick it up fast, regardless of their tech skills. Since the design makes sense, you avoid the usual delays that come with rolling out a new tool.
Automation Challenges
Unexpected auto-joining behavior can surprise meeting participants when Otter appears in calls without explicit invitation.
It saves you from forgetting to record. However, having a bot pop in uninvited can definitely make things awkward.
The customization options are limited, so you can't really tailor the output. If your team needs a specific format, the standard approach might not be enough.
Since it focuses mainly on English, it isn't great for international teams. It handles a few other languages, but it doesn't work well for true multilingual groups.
It misses out on the advanced analytics you see in other platforms. If you need deep speaker insights or sentiment tracking, you will likely find it lacking.
How It Measures Up
- Transcription Accuracy: Good for most meetings, even if it has a hiccup now and then
- Real-time vs. Post-meeting Processing: Both the real-time transcription and the condensed summaries work well
- Integration Capabilities: Syncs with major platforms without too much fuss
- Security and Compliance: Enterprise-grade security (SOC 2 Type II, HIPAA, GDPR), with admin controls on higher tiers
- Speaker Identification: Does a good job of recognizing speakers
- Summary Quality: Summaries are short, easy to read, and make sense
- Language Support: Strongest in English; supports a handful of other languages (Spanish, French, Japanese) but still limited vs multilingual platforms.
- Ease of Use: Very user-friendly
Community Reviews and Expert Recommendations
People generally like the simple interface. The "Hey Otter" command gets a lot of praise for helping users participate without getting distracted. Experts usually call it a good starting point if you are new to AI tools. While it doesn't have every advanced feature, it is reliable enough to be a good foundation.
Source: G2 reviews
Pricing and Access
- Basic: Free (300 monthly minutes, 30 minutes per conversation)
- Pro: $16.99/month per user (1,200 monthly minutes)
- Business: $30/month per user (6,000 monthly minutes)
- Enterprise: Custom pricing
Notta: Multilingual AI Note Taker for Zoom and Global Teams
Notta — Quick take:
- Best for global teams that need strong multilingual transcription and translation across regions
- Standout features: support for 50+ languages, instant translation, custom templates, integrated scheduling, and broad file-upload transcription
- Watch out for: limited free minutes, cloud-only storage (may concern privacy-focused teams), and lighter analytics compared to sales-oriented platforms
Best Known for Multilingual Mastery
The free plan looked generous until we hit our third team meeting of the month. Turns out we talk more than I thought we did. But for global teams dealing with multiple languages, Notta's translation capabilities are genuinely impressive.
Notta markets itself as a strong choice for international teams. It handles specific languages and dialects well enough to keep the accuracy high. The scheduler is a nice feature, too. It lets you book meetings, get notes, and handle follow-ups all in one place.
This comprehensive approach appeals to teams seeking to consolidate their meeting-related tools and workflows, making it an excellent AI note taker for zoom solution for global organizations.
Features Designed for Global Teams
It supports over 50 languages and offers instant translation. That helps clear up confusion during international calls and prevents awkward pauses. However, it’s worth noting that Fireflies supports over 100 languages. So, while Notta is good, it covers half the ground if you have a truly global team.
Custom prompt creation and template library allow organizations to standardize meeting outputs across different regions and languages. Teams can create templates that work consistently regardless of the original conversation language.
Notta Scheduler provides integrated meeting booking functionality that connects directly to transcription services. This unified approach eliminates the need for separate scheduling tools while ensuring automatic meeting capture.
File upload transcription handles various audio and video formats (MP3, MP4, WAV, M4A) beyond live meeting capture. You can process recorded interviews, presentations, or old meetings right on the platform. It gives you plenty of ways to save the files, too. You can export everything as a PDF, Word doc, Excel sheet, or subtitles to share however you want.
The variety of output options accommodates different organizational documentation standards and workflow requirements.
It connects with Google Calendar and Slack to fit your routine—just like Fireflies. You can automatically share summaries in the right channels or update calendar events with the results. It keeps everyone in the loop without the manual work.
Global Communication Advantages
Exceptional multilingual capabilities serve international organizations better than English-focused alternatives. The platform maintains accuracy across languages while providing translation services that enable cross-cultural collaboration.
Versatile file format support extends value beyond live meetings to include recorded content, interviews, and archived discussions. This flexibility makes Notta useful for various content processing scenarios.
Built-in scheduling tool consolidates meeting management functions within a single platform. Teams can reduce tool sprawl while ensuring consistent meeting capture and documentation.
Custom template creation enables standardized outputs across different languages and regions. Organizations can maintain consistent documentation standards regardless of meeting language or location.
Multiple export options accommodate diverse organizational requirements for meeting documentation and archival. The format variety ensures compatibility with existing document management systems.
Cloud Storage Concerns
Cloud storage approach may concern privacy-conscious organizations handling sensitive information. Teams requiring local processing or data sovereignty might find the cloud-based architecture problematic.
Limited advanced analytics compared to specialized conversation intelligence platforms. Organizations needing detailed speaker insights or complex automation might find analytical capabilities insufficient.
File processing focus sometimes comes at the expense of live meeting optimization. The platform's strength in handling recorded content doesn't always translate to the best real-time meeting experience.
How It Measures Up
- Transcription Accuracy: Reliable transcription across languages with custom templates
- Real-time vs. Post-meeting Processing: Strong file processing capabilities, decent real-time
- Integration Capabilities: Calendar integration and scheduling tools work well
- Security and Compliance: Cloud-hosted, but with strong enterprise compliance (SOC 2 Type II, ISO 27001, GDPR, HIPAA)
- Speaker Identification: Good speaker differentiation across languages
- Summary Quality: Custom prompts and templates available for consistency
- Language Support: 50+ languages with translation add-ons
- Ease of Use: Intuitive interface with helpful scheduling features
Community Reviews and Expert Recommendations
Teams working across borders usually like the language support. They point out that the translation works well in different situations. The scheduler is another favorite for those who want to manage everything in one app. Experts say it is a good pick for global organizations. It might not have the best analytics, but the translation tools are solid.
Source: G2 reviews
Pricing and Access
- Free: 120 minutes/month (3 minutes per conversation)
- Pro: $14.99/month per user (1,800 minutes/month)
- Business: $27.99/month per user (unlimited transcription)
- Enterprise: Custom pricing
Explore Notta's multilingual capabilities
Notable Mentions Worth Considering
There are a few other platforms with specialized features that might fit specific needs. They don't quite offer the full package you find in our top picks, though. They’re usually better for niche tasks rather than general business.
Read AI - Analytics-Focused Intelligence
Read AI specializes in meeting performance analytics and participant engagement metrics rather than comprehensive transcription. The platform excels at identifying speaking patterns, participation levels, and meeting effectiveness indicators. While the transcription is reliable, Read AI’s standout value is really in those engagement and sentiment metrics, making it better suited for meeting optimization rather than deep workflow automation.
Grain - Sales-Centric Video Intelligence
Grain provides conversation intelligence with strong video clip creation features similar to tl;dv and Fireflies AI. The platform serves sales teams well with deal progression tracking and customer interaction analysis. With only 10 integrations, it feels a bit limited. It doesn't connect with enough apps to be truly useful for a whole company. It lacks the smart AI features that set the best tools apart, as well.
Avoma - Revenue Intelligence Platform
Avoma combines conversation intelligence with revenue operations features, offering deal coaching and pipeline analysis alongside meeting transcription. While solid for sales organizations, Avoma really shines with its deep coaching and deal insights. For teams that just want a simple, all-purpose note taker, it might feel a bit too focused on revenue operations.
Sembly AI - Team Collaboration Focus
Sembly AI emphasizes team collaboration features with meeting transcription as a foundation for shared workspaces and project coordination. The platform provides decent accuracy but lacks the advanced customization and integration capabilities that separate leading solutions from functional alternatives.
FAQ: Your Burning Questions Answered
I tested these apps for six months across three teams. I learned a lot, but I also fielded a ton of questions. Here are the ones that come up the most:
How accurate are AI note takers compared to human transcription?
Most modern AI tools hit between 90% and 99% accuracy. It usually depends on the audio quality or how many technical terms you use. Fireflies reaches up to 99% in English, while most decent options stay above 95%. Humans are still accurate, but they cost way more and take forever. The gap is basically closed now. AI matches human quality for most business chats, but it also gives you instant access and automated meeting notes. That’s something a human transcriber just can't deliver.
Can AI note takers handle multiple speakers and accents effectively?
Advanced platforms such as Fireflies AI and Otter excel at speaker identification and accent recognition through machine learning algorithms that adapt to individual voice patterns. These systems differentiate between speakers consistently throughout meetings and improve accuracy over time as they learn team member voices. However, performance varies with audio quality—clear audio with minimal overlap produces the best results. Global teams benefit most from solutions specifically designed for multilingual environments, such as Fireflies 100+ language support.
What security measures should I expect from enterprise-grade AI note takers?
You really can't cut corners on enterprise security. You need the big standards like SOC 2 Type II, GDPR, and HIPAA. Plus, you need to know your data isn't training someone else's AI. That is exactly how we built Fireflies. We give you full control with private storage and zero-data retention. You decide where your data lives and when it gets deleted. That way, you never have to worry about your info hanging around forever.
Which is the best AI note taker for Zoom in 2026?
Fireflies AI is the best overall choice because it works across Zoom, Meet, Teams and in-person meetings and connects to CRMs and collaboration tools.
Is there a free AI note taker for Zoom?
Yes. Fireflies, Tactiq, Otter and Notta all offer free plans suitable for light usage.
Can I use an AI note taker without inviting a bot?
Yes. Tools like Tactiq, Jamie, Krisp, Granola and Fireflies (via Chrome extension or upcoming desktop recorder) support botless recording.
What is the best AI note taker for in-person meetings?
Fireflies and Jamie are strong options. Fireflies offers mobile and web recording; Jamie processes everything locally on-device.
Does Zoom have its own AI note taker?
Yes. Zoom AI Companion is built into the Zoom client and requires no extra installation.
Are AI note takers safe?
Enterprise tools typically support SOC 2, HIPAA and GDPR. Always check whether your data trains external LLMs. Fireflies is best for enterprise grade security.
Can AI note takers capture action items?
Yes. Modern platforms automatically extract decisions, tasks and next steps from calls.
Which AI note taker is best for sales teams?
Gong and Fireflies. Gong is specialized for revenue intelligence, while Fireflies provides coaching insights at a more affordable price.
Do AI note takers support multiple languages?
Yes. Fireflies supports over 100 languages. Notta supports 50+. Otter supports a smaller set.
Which AI note taker is easiest to set up?
Tactiq, since it uses a simple Chrome extension and requires no bots or admin controls. Fireflies has the easiest set-up for in-person meetings.
Final Thoughts: Making the Right Choice
Look, I’ve tested all of these, and here is my honest take. Choosing the right tool isn't just about chasing features. You have to balance accuracy, security, and how it fits your routine. You need to look at the long-term cost, too, not just the monthly bill.
You have a lot of choices. Some just type what they hear, while others offer deep insights. You need to pick the one that fits your workflow, not just the one with the longest feature list.
Here are the main things to keep in mind:
- If you work in law or healthcare, you need 95% accuracy or higher to trust the transcripts
- Large organizations can’t compromise on security, so certifications like SOC 2 and GDPR are non-negotiable
- If the tool doesn't connect with your current apps, your team probably won't use it
- You need a platform that works just as well when your team grows, so you aren't stuck looking for a new tool next year
- Different meetings need different data, since a sales call requires much deeper insights than a quick project check-in
Don't forget about the implementation, either. Training people often costs more than the software itself. Platforms that are easy to learn cut down on those headaches. After all, fancy features are worthless if your team won't touch them. Sometimes, a tool that is easy to adopt is better than a complex one that messes up your workflow. If you want a head start, this guide on how to use Fireflies AI shows you exactly how to get the most out of it.
For organizations that are serious about productivity, Fireflies is the answer. It gives you the power to scale conversation intelligence across different departments. You get the enterprise security and custom AI apps that growing companies demand.
It doesn't matter if you’re on client calls or board meetings. The right tool changes how you act on insights. If you are specifically looking for the best Zoom notetaker tools for productive online meetings, you will see that a full package offers way more than just simple notes.
Ready to see the difference? Start your free Fireflies AI trial today.You can get more done without giving up the security you need. If you are looking for other ways to upgrade your workflow, looking into AI tools for meeting productivity is a smart move.
