Recruitment is far from an easy job. You have to provide a seamless and professional experience for all participants in the recruitment process while you hunt for the most fit candidates.
But thanks to advanced meeting tools, recruiters can maximize efficiency for their recruitment processes. These tools can help save time, reduce scheduling conflicts, and offer deep and unbiased interview insights.
This article will explore 5 essential meeting tools for recruiters. Using these tools, you can automate notetaking, streamline scheduling, and enhance the quality of interviews.
Top 5 meeting tools every recruiter needs
Let’s have a brief look at the 5 meeting tools before we talk about them in detail:
1. Fireflies.ai: An AI notetaker that helps recruiters transcribe, summarize, and analyze interviews. It also integrates with popular ATS software.
2. HireVue: A hiring platform that screens candidates and conducts interviews on recruiters' behalf.
3. Spark Hire: A video interviewing tool for one-way and live interviews, streamlining high-volume recruitment.
4. Calendly: An automated scheduling tool that eliminates back-and-forth emails by syncing with your calendar.
5. Doodle: A simple scheduling tool that helps coordinate 1:1 or group meetings.
1. Fireflies.ai
Fireflies AI notetaker is a must-have meeting tool for recruiters. It silently joins your interviews and records everything. Minutes after the interview, it delivers an accurate transcript and summary.
Imagine you're in the middle of an interview with a top candidate. They’re answering key questions, and you're nodding, engaged, but also scribbling furiously in your notebook.
Did you miss a word? Did you miss a nuance in their tone? Probably. Because it is difficult to balance notetaking with active listening.
Recruiters spend countless hours coordinating, listening, and evaluating candidates. With Fireflies.ai, you can reclaim that time and focus on building stronger hiring pipelines.
Key features:
- 95% accurate transcription for meetings, dialers, and audio/video files.
- Transcribe interviews in 100+ languages, great for businesses building a global team.
- Transcribe in-person interviews using the Fireflies mobile app.
- Instantly share transcripts and summaries with hiring managers and colleagues.
- 50+ integrations, including popular Applicant Tracking Systems (ATS) like Greenhouse, Lever, and BambooHR. Log meeting notes and action items directly into the ATS.
- Fireflies automatically extracts and assigns tasks from interviews to the relevant team members.
- Use AI App templates to generate custom meeting notes like Attendee Contribution, Conflict Detector, Employee Exit Analysis, and Engamenent Monitor.
- Highlight and share key moments from interviews as soundbites, perfect for showcasing candidates' responses to hiring managers.
- Add comments, bookmarks, or time-stamped highlights to discuss interviews with your team.
- Use Smart Search to filter transcripts by questions, speakers, and more.
- Use ChatGPT-like meeting assistant AskFred to generate follow-up emails or ask meeting-related questions. Just ask, “What were the candidate’s strongest skills?” or “Write me a follow-up email providing the candidate constructive feedback on the interview?”
- Organize interview recordings into public or private channels for secure access. You can also create separate channels for each recruitment stage.
- Quickly locate past interviews with Global Search or let AskFred answer questions based on all workspace meetings.
- Fireflies is SOC 2 TYPE 2, GDPR, and HIPAA-compliant. It also offers Private Storage on request, so your sensitive hiring data is always secure.
Pricing:Fireflies.ai offers flexible pricing tailored to different user needs:
- Free Plan: Unlimited meeting transcription if you allow Fireflies to join all calendar meetings.
- Pro Plan: $10/user/month, billed annually. With unlimited transcription, AI summaries, and integrations.
- Business Plan: $19/user/month, billed annually. Includes advanced features like unlimited storage, admin controls, conversation analytics, and priority support.
- Enterprise Plan: $39/user/month, billed annually. Includes features like a dedicated account manager, SSO, and Private Storage.
2. HireVue
HireVue is a meeting tool that automates the initial screening process so you can focus on only the most promising candidates. It combines video interviewing with skill assessments to provide a comprehensive view of the candidate.
It offers a suite of features designed to assess candidates' skills, personalities, and cultural fit early on.
Key features:
- Analyze candidate responses with AI-powered insights to evaluate soft skills, communication, and more.
- Build structured interviews with HireVue’s Interview Builder. Write your own questions or use an included questions template.
- Use HireVue’s Video Interviewing Software to allow candidates to complete interviews at their convenience, without your involvement.
- Test candidates’ job-specific skills through customized evaluations and simulations.
- Leverage AI to provide unbiased candidate scoring and ensure equitable hiring practices.
- Gain actionable insights into candidate performance and recruitment trends with detailed analytics.
Pricing: HireVue’s pricing is not publicly available. To get a personalized quote, you'll need to contact HireVue directly.
3. Spark Hire
Spark Hire's video interview platform is designed to screen multiple candidates simultaneously. You can conduct asynchronous one-way video or live interviews to meet your needs.
Their data-driven talent assessments give you a deeper understanding of potential hires and the likelihood of their succession at the job.
Key features:
- Candidates can record their responses to your predefined questions at their convenience.
- Share recorded interviews with your team or hiring managers for collaborative evaluations.
- Add your company’s logo and brand colors to the interview platform for a professional and personalized experience.
- Use built-in rating and commenting features to compare candidates quickly and effectively.
- Bookmark important interview moments for later reference.
- Get a list of the strengths and weaknesses of every interview candidate.
- Get an overall fit score to assess a candidate’s capacity to succeed in a specific role.
- Get an overview of how the candidate fares against all the interviewed candidates.
Pricing:
- Lite: $149/month, up to 50 employees and 1 job at a time
- Pro: $299/month, up to 200 employees and 5 jobs at a time
- Growth: $499/month, up to 500 employees and 10 jobs at a time
- Enterprise: Custom pricing, more than 500 employees, and unlimited jobs
4. Calendly
Calendly is a very easy meeting tool to recommend. It takes the complete hassle out of meeting scheduling, a huge part of recruiters’ day-to-day.
It allows you to set up a booking page that lets everyone schedule a meeting with you automatically. No more back-and-forth emails to resolve conflicting schedules trying to decide a suitable interview time. Calendly syncs with your calendar so the candidate can select a time that works.
You can schedule one-on-one interviews and panel discussions using the same schedule link.
Key features:
- Set your availability on the calendar to let candidates know when you are free.
- Send reminders before the event to reduce missed interviews.
- Create single single-use schedule links that automatically expire after the candidate schedules an interview.
- Schedule multiple events through the same booking page.
- Customize your event types to avoid any confusion.
- Integrate with 100+ platforms, including Salesforce, Google Meet, and Slack.
- Pool your hiring team's schedules to find a suitable time for group interviews.
- Customize your booking page with business logs and brand colors.
- Automatically detect time zones for both parties to avoid any scheduling conflicts.
- Meeting polls to help groups vote and select the most preferred time slot for everyone.
Calendly G2 rating: 4.7/5, based on 2200+ reviews
Pricing:
- Free: Individual plan, one event type, and one calendar
- Standard: $10/seat/month, billed yearly. Unlimited event types, multiple calendars, and integrations.
- Teams: $16/seat/month, billed yearly. Round-robin meetings, advanced admin features.
- Enterprise: Contact Calendly sales.
5. Doodle
Doodle is another meeting scheduler tool, but its simplicity and poll-based approach make it stand out for specific use cases.
Doodle is not as robust as Calendly for advanced scheduling needs. However, it is great for coordinating 1:1 or group interviews where multiple participants must agree on a time.
Key features:
- Create polls for participants to vote on their preferred time slots to find the best time for group discussions.
- Sync with Google Calendar, Outlook, or other calendar tools to avoid double bookings.
- Automatically adjusts time zones for participants, eliminating confusion for international candidates or teams.
- Invitees can respond to scheduling polls without creating an account, making it accessible and easy to use.
- Add your company’s branding to maintain a professional look on booking pages.
- Send reminders to ensure candidates or team members don’t miss interviews or meetings.
Pricing:
- Free Plan: Includes basic scheduling and polls.
- Pro Plan: $6.95/user/month, billed annually. Include custom branding and calendar integrations.
- Team Plan: $8.95/user/month, billed annually. Offers team scheduling, admin features, and activity reports.
Key takeaways
The right meeting tool can transform the way you recruit. It lets you focus on what matters most—finding and hiring great talent.
With these meeting tools, you can ditch the manual work and spend more time building connections with candidates. Recruitment doesn’t have to be a grind—it can be efficient, impactful, and rewarding.
Fireflies.ai can write perfect meeting notes for you. HireVue and Spark Hire take care of candidate assessments. Calendly and Doodle make scheduling effortless. Each tool solves a specific problem, saving you time and stress.
