How to Transcribe a Meeting? A Step-by-Step Guide
Guides for Businesses transcription Meetings

How to Transcribe a Meeting? A Step-by-Step Guide

Soorya Radhakrishnan
Soorya Radhakrishnan

Meeting transcription is not just about tapping away on your keyboard—it's an art that requires precision, attention to detail, and a touch of finesse.

This blog gives you the step-by-step process of how to transcribe a meeting with accuracy and flair effortlessly.

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How to transcribe a meeting?

According to the National Center for Voice and Speech, an average person speaks 150 words per minute, while typing speed is limited to 38-40 words per minute.

To bridge this gap and transcribe your meetings accurately in a few meetings, use AI transcription software like Fireflies.

how to transcribe a meeting recording
Fireflies’ meeting transcript 

Fireflies is an AI notetaker tool that automatically records, transcribes, summarizes, and analyzes your meetings with 90%+ accuracy.

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It supports 30+ languages and seamlessly integrates with around 50 video conferencing and productivity tools like Zoom, Notion, Zapier, Slack, and Dropbox.

Apart from transcription, Fireflies offers advanced collaboration features like Threads, Playlist, and Soundbites. It also helps you garner deeper meeting insights like speaker analytics, total time spent in conversation, talk-to-listen ratio, and call sentiment with conversational intelligence.

Want to explore this more? Try Fireflies for free!

Here’s how to transcribe a meeting using Fireflies:

Step 1: Sign up into Fireflies using your Outlook or Google calendar.

how to transcribe a meeting using fireflies
Sign up into Fireflies

Step 2: Allow Fireflies to access your calendar metadata and other relevant information.

how to transcribe a meeting with Fireflies
Allow Fireflies to access your Calendar

Fireflies follows the highest security standards. It is GDPR and SOC 2 Type 2 complaint. It only collects information about your calendar, like emails and preferences. Also, all your data will be encrypted both at rest and in transit.

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Step 3: Once signed in, add the Fireflies notetaker bot Fred to your meetings. You can do it in three ways:

how to transcribe a meeting with calendar invite
Send a calendar invite to Fred

  • Configure Fireflies settings and allow Fred to auto-join your meetings.
How to transcribe a meeting? auto configure Fireflies settings
Fireflies auto-join options

  • Add Fireflies to a live meeting directly from Fireflies Dashboard.
How to transcribe a meeting? add Fireflies to a live meeting
Add Fireflies to a live meeting

Need more guidance on how to invite Fireflies to your meetings? Find the detailed guide here:

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Step 4: Within a few minutes after the meeting, Fred will email you the link to your meeting recording and transcription. Click on the link to access your meeting transcript.

How to transcribe a meeting? meeting recap email from Fireflies
Click on "View meeting recap" to access the transcript

You can also find these on your Fireflies Notebook page.

How to transcribe a meeting? Fireflies Notebook
Fireflies Notebook

Fireflies offers an in-built editor that allows you to edit the generated transcript and ensure accuracy easily. You can download the final transcript in 5 formats—PDF, DOCX, SRT, VTT, and JSON or change the playback speed as per your convenience.

Want to know how to transcribe a Google Meet video without following any of these steps?

Use the Fireflies Chrome extension to automatically record, transcribe, summarize, and analyze your Google Meet meetings directly from the Chrome browser.

Simply, add the Fireflies Chrome extension to your Google Chrome browser and sign in with your Google account. That’s it!

How to transcribe a meeting using Chrome extension?
Fireflies auto-recording a meeting

The Fireflies extension will automatically capture your conversation the next time you're in a meeting.

To find the completed meeting recording and transcript, click the extension icon and select View Meetings.

How to transcribe a meeting? with Chrome extension from Fireflies
View previous meeting transcripts

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Find the detailed guide on how to use the Fireflies Chrome extension here.

Now that you know how to capture your live and future meetings, let’s move on and discover how to transcribe a recorded Zoom meeting (or any other recordings).

Best ways to transcribe a meeting recording

Wondering how to transcribe a Zoom meeting recording? Here’s a step-by-step guide:

Step 1: Sign in to your Fireflies account.

Step 2: Click Uploads on the left navigation bar on the Fireflies dashboard.

Step 3: Upload the meeting recording into the Fireflies Uploads section. You can upload the recording in any format—MP3, MP4, M4A, or WAV. That’s it!

how to transcribe a meeting recording
Upload the meeting recording

The transcription process can take a few seconds to minutes, depending on the file size.

Once done, you’ll receive an email notification from Fireflies.

You can access the file from the same Uploads page or via the My Meetings channel in your Fireflies Notebook.

how to transcribe a meeting recording
Transcribe files in Fireflies Upload section

Final note,

There it is, the ultimate guide that answers to:

  • How to transcribe a meeting?
  • How to transcribe a recorded Zoom meeting, and
  • How to transcribe a Google Meet video directly from the Chrome browser.

And the only tool you need to do all the above—Fireflies AI notetaker!
Remember, meeting transcription is not just a mundane task but an opportunity to capture the magic that unfolds in those conference rooms. So, go forth, and become the transcription wizard in your team with Fireflies!


Try Fireflies for free