How To Share Audio In Teams—A Step-By-Step Guide

With online communication, it is crucial to share resources remotely. Take screen sharing, for example. It vastly improves collaboration, communication, and education. You can share your computer screen in real-time, making presentations, troubleshooting, and remote work a breeze. It helps you “show”, rather than just “tell”.

But wait, there's more! The benefits of screen sharing can be further improved if clients and colleagues can also hear what you're hearing on your computer. Sharing audio takes collaboration to the next level, especially during video chats. It creates a more engaging experience for everyone involved.

If you are using Teams to share your screen but are facing trouble sharing the audio, this article will show you how to share a video in Teams with audio.

How to share audio in Teams meetings using your desktop?

Windows

Here's how to share a video in teams with audio from your Windows PC:

• Click on the share screen button in your meeting controls
• Look for the toggle at the top left of your sharing options and switch it ON to Include computer sound.

This way, all audio from your computer, including notifications, will be included in the meeting.

Remember, for this to work, Teams and your computer need to use the same speaker. Ensure to adjust your computer’s audio output in your system settings and your Teams audio output in your device settings within Teams.

Mac

If you're using a Mac and want to include computer audio in a Teams meeting for the first time, you'll need to install a driver.

• Follow the simple wizard and tap Install or Update. The installation only takes about 10 seconds.

• Once the driver is installed, you'll see a notification at the top of your meeting controls. 
• If the driver fails to install, try pausing or playing your video content to start sharing sound, or toggle the Include computer sound switch on the top left of your sharing options again.

You can include or stop including sound even after you've started sharing your screen by selecting Include computer sound in the sharing controls at the top of the window. Tap it once to start sharing sound and again to stop.

This feature gives you full control over your audio-sharing preferences during your presentation or meeting.

How to share audio in Teams using your mobile device?

Here's how to share a video in teams with audio:

• Click on the More Options icon in your meeting controls
• Select Share from the list of options.
• Turn on the switch next to Audio, and then select Share screen.

That's it! Everyone in the meeting will now hear the audio from your device, and you'll get a notification on your screen confirming it.

Keep in mind that this feature is only available on devices running Android 10 or iOS 13 and newer.

How to share audio in Teams from a web browser?

• Click on Share Tray, then choose Screen, window, or tab to open the screen-sharing selection window.
• If sharing a tab, select the Share Tab audio checkbox to share the audio from that tab only.
• If you're sharing the entire screen, select the Share system audio checkbox to share all audio from your computer.

Remember, when you share tab audio, only the audio from that tab is shared, not from the rest of your computer. 

If you want to stop sharing sound from your tab or computer, simply select Stop Screen sharing.

Troubleshooting tips

Poor audio quality

If you're experiencing issues like lagging or cutting out of sound, many applications may be running on your computer. Closing these applications can help improve the audio quality.

Low volume

On Windows, other sounds on your device, like notifications, are automatically reduced in volume when you join a Teams meeting. While this is usually helpful for focusing on the meeting, it can also affect the audio volume you're sharing. 

To fix this: 

• Head to your system's sound settings and look for the Sound Control Panel.
• Select Communications, and then choose the Do Nothing option. 
• Apply the changes, and your shared audio should be clearly audible to others.

Get more out of your Teams meeting by leveraging AI

By sharing system audio, you can make your Teams meetings more interactive. Plus, having transcripts of your meetings helps you revisit important points whenever you need them.

One tool that can help with this is Fireflies. It is an indispensable AI tool for enhancing meeting productivity and engagement through its advanced meeting transcription and analysis capabilities. 

Fireflies integrates with Microsoft Teams to automatically record, transcribe, and summarize online meeting video and audio. It also captures speaker labels while transcribing.

Key Features 

• With an accuracy rate of over 90%, Fireflies transcribes meetings in 60+ languages, delivering detailed summaries, action items, and customizable notes. 
• Find what you need in seconds with Fireflies' Smart Search. Its AI and Sentiment filters let you review hour-long meetings in minutes. And Topic Tracker enhances the ability to track, organize, and search meeting data efficiently.
• Conversation Intelligence helps you gain insights like speaker talk time, number of questions asked, silence duration, talk-to-listen ratio, and sentiment analysis by analyzing conversations. 
• Fireflies.ai offers a unique Soundbite feature, allowing you to create short, impactful audio clips from recorded meetings.
• Integrate with over 40 apps, including CRM and project management platforms.
• Take advantage of the GPT-4 powered bot, AskFred, for answering questions and generating post-meeting emails. 
• Build a real-time knowledge base for your team and categorize meetings using channels. 

Final thoughts

Sharing audio in Teams meetings enhances collaboration and communication. Follow our easy steps for Windows, Mac, mobile, and web browser to share audio seamlessly. Troubleshoot common issues and leverage Fireflies AI for advanced transcription and analysis capabilities to boost meeting productivity and engagement.