7 Essential Outlook Extensions for Business Professionals
Web Conferencing Guides and Resources Meetings

7 Essential Outlook Extensions for Business Professionals


Table of Contents

Are you a business professional relying on Microsoft Outlook for your daily tasks?

While it's a powerful tool for managing emails, calendars, and tasks efficiently, there's an opportunity to boost your productivity further.

The solution - Microsoft Outlook extensions!

These additions go beyond the basics, offering practical solutions to streamline your workflow and improve organization.

In this guide, we'll discuss the top 7 Outlook extensions for business professionals.

We'll show you how these extensions can enhance your professional life, making your Outlook usage even more effective.

What are Microsoft Outlook extensions?

What are Microsoft Outlook extensions?
Source: Wikipedia

Microsoft Outlook extensions are additional tools that enhance your Outlook experience. They're helpful add-ons designed to improve how you manage emails, calendars, and tasks.

Adding these simple yet powerful tools allows you to customize and optimize your Outlook usage, boosting efficiency in your daily tasks.

Whether it's simplifying communication or streamlining scheduling, these extensions can make your professional life more productive.

Here are some benefits of using Outlook extensions:

  • Enhanced Productivity: Streamline tasks and boost efficiency.
  • Customization: Tailor Outlook to your needs.
  • Improved Organization: Stay on top of your workflow.
  • Time-Saving: Automate repetitive actions.
  • Communication Efficiency: Enhance email and messaging.
  • Task Management: Simplify and optimize task tracking.
  • Collaboration: Integrate collaborative features seamlessly.
  • User-Friendly Enhancements: Navigate easily with add-ons.

7 Essential Outlook extensions

Here are the seven essential Outlook extensions for optimizing your productivity and streamlining your professional tasks:

1. Zoom

Zoom - best virtual meetings and team communication outlook extension
Source: Microsoft

Best Use: Virtual meetings and team communication

Zoom is great for team meetings, especially if you're not using Skype. With the Zoom extension for Outlook, you can easily schedule, start, and invite others to meetings. You can even set up a meeting for someone else who uses Zoom.

The Zoom extension for Outlook allows video and audio meetings, catering to your preferences. It syncs well with your Outlook calendar and offers features like screen sharing during meetings.


  • Instant meeting launch
  • Easily invite participants to your meetings
  • Multi-language support
  • Whiteboard content generation
  • Get a summary of chat threads
  • Get meetings summarized
  • Translated captions for meetings

Pricing: Free to use; paid plans starting at $12.49 per month

How to Add Zoom to Outlook: A Comprehensive Guide
Finding it frustrating to manually add Zoom invites to your Outlook calendar? Follow this comprehensive guide to integrate Zoom into Outlook.

2. HubSpot Sales

Outlook extension Hubspot
Source: Microsoft

Best Use: Marketing and sales management

HubSpot Sales is a part of HubSpot that provides sales professionals with a range of features to help them manage their sales pipeline, track leads, and close deals. The Outlook HubSpot Sales extension allows business professionals to access their sales tools directly from their inbox.

With this extension, you can use email templates, lead nurture sequences, and even free calling to interact with clients in a more efficient and automated way. With the Outlook HubSpot Sales extension, you can save time and make the platform more productive.


  • Lead management and prospecting
  • Sales engagement tools
  • Deal management functionality
  • Reporting & analytics features
  • Payments, quotes, and CPQ capabilities
  • Integrate with more than 1,400 tools in HubSpot’s App Marketplace

Pricing: Free to use; paid plans starting at $18 per month

21 Best HubSpot Add-ons You Need This Year
HubSpot add-ons are here to help you blow those sales numbers off the charts. From business analytics to customized surveys, not even the sky is the limit.

3. Webex

Outlook Webex extension
Source: Microsoft

Best Use: Collaboration and customer experience

The Outlook Webex extension is a productivity tool that enables you to schedule and join Webex meetings directly from your Outlook calendar.

It can help you save time and increase productivity by eliminating the need to switch between applications. The Outlook Webex extension simplifies the process of scheduling and joining meetings, making the tool more efficient and convenient for users.


  • HD video conferencing
  • Screen sharing
  • Multimedia content sharing
  • Schedule a meeting and invite participants
  • Recording and transcription
  • Breakout sessions and polling

Pricing: Free to use; paid plans starting at $14.50 per month

How to Record Webex Meetings: 4 Easy Ways to Do It
Discover how to record Webex meeting discussions effortlessly in 4 different ways. Record your important virtual meetings & never miss a detail.

4. Grammarly

Grammarly outlook extension
Source: Microsoft

Best Use: Grammar check and writing enhancement

Grammarly is an AI writing assistant that ensures accurate and error-free communication. If you use Outlook for sending professional emails, the Grammarly extension will help you with proofreading, It allows you to check and correct spelling, grammar, and punctuation.

How to add the Grammarly extension to Outlook?

Follow these steps if you are wondering how to add the Grammarly extension to Outlook:

  1. Go to the Grammarly website and download the add-in for your computer
  2. Open the downloaded and click on "Get started"
  3. Check Grammarly for Outlook and install


  • Fixes grammar errors
  • Identifies and corrects spelling mistakes
  • Refines writing tone
  • Ensures proper punctuation
  • Write, rewrite, ideate, and reply using generative AI

Pricing: Free to use; paid plans starting at $12 per month

Sync Google Calendar With Outlook In 3 Easy Ways
Discover three simple methods to sync Google Calendar with Outlook. Enjoy a unified scheduling experience!

5. Evercontact

Outlook extension: Evercontact
Source: Evercontact

Best Use: Contact creation.

EverContact automatically updates your address book by extracting information from email signatures when a new email arrives. It is an essential Outlook extension and can help you transform emails into valuable prospects.

You can easily add, update, and share contacts through your CRM or address book. Evercontact's ContactRescue service can help you recover contacts from email archives up to 5 years old.


  • Evercontact AI extracts contacts without limits
  • Works with Gmail, Google Apps, Outlook, Office365, and Exchange
  • Real-time accuracy in your contact list.
  • Evercontact verifies emails for precision
  • Export contacts to any CRM

Pricing: Paid plans starting at $7 per month

Small Business Lead Generation: Definition, Strategies, and Ideas to Acquire Leads
The sim of small business lead generation is gaining the organic interest of prospects strategically. Thus, it’s key for B2B & B2C businesses.

6. DocuSign

Docusign oultook extension
Source: Microsoft

Best Use: For e-signaturesAs a business professional, managing numerous documents for signature can be time-consuming. DocuSign can simplify the process by eliminating the need to print and physically sign contracts.

With DocuSign for Outlook, you can sign documents digitally, reducing costs and waste. Simply open the email, use your cursor to draw your signature, and you're done.


  • Custom branding and responsive signing
  • Dynamic document generation
  • Collaborate with comments and shared templates 
  • Robust threat detection capabilities
  • 30-day free trial

Pricing: Paid plans starting at $8 per month

7. Boomerang

Boomerang oultook extension
Source: Microsoft

Best Use: For email delays and scheduling

While Outlook lets you schedule messages, Boomerang offers extra features for email delays. It allows you to insert tracking links to monitor email openings and easily share your meeting availability. Boomerang provides flexibility in scheduling emails, ensuring they cater to recipients' time zones.


  • Schedule with a single click
  • Receive alerts if a recipient doesn't reply
  • Recurring message scheduling
  • Share your current availability in emails
  • Be informed when your email is read or clicked

Pricing: Free to use; paid plans starting at $4.99 per month

Two Ways How to Schedule a Meeting in Teams | Fireflies.ai
Want to know how to schedule a meeting in Teams? Read this blog to find out.

Wrapping Up

There it is! There 7 essential Outlook extensions to improve communication, collaboration, and daily productivity.While Outlook is already a great platform for business professionals, these extensions can help you save time and make your work easier.

Now, if you're conducting meetings through Outlook, Fireflies is a must-have. It automatically records and transcribes Outlook meetings, offering comprehensive summaries, insights, and action items.

Fireflies for outlook meetings
Source: Fireflies

Here are some additional features offered by Fireflies AI:

  • Extensive Integration: Integrate Fireflies with over 40 video conferencing apps, dialers, CRM tools, calendars, and project management software for a streamlined and efficient workflow.
  • Powerful Search: Smart Search functionality for reviewing hour-long meetings in minutes and filtering information using sentiments, themes, speaker labels, etc. Fireflies also lets you search across all or one of your meetings.
  • Custom Trackers: Create custom trackers to automatically identify specific discussion themes for meetings.
  • Soundbites for Collaboration: Turn key call moments into shareable snippets for efficient collaboration and organize them into different playlists.
  • Threaded Comments: Leave time-stamped comments on recorded calls and meetings for collaborative discussions.
  • Reactions and Pins: Express reactions with pins, thumbs up, or thumbs down for easy navigation.
  • Security: Advanced admin settings for team-wide security and access controls.

Fireflies works as a catalyst for better meeting management, collaboration, and productivity within the Outlook ecosystem.

Improve outlook meeting productivity with Fireflies.ai!

Enhance Outlook meetings with Fireflies, the AI notetaker that provides automatic recording, transcriptions, and insightful meeting summaries and action items.

Try Fireflies for free!

Try Fireflies for free