7 Outlook Extensions for Business Professionals

Are you a business professional relying on Microsoft Outlook for your daily tasks?

While it's a powerful tool for managing emails, calendars, and tasks efficiently, there's an opportunity to boost your productivity further.

The solution - Microsoft Outlook extensions!

These additions go beyond the basics, offering practical solutions to streamline your workflow and improve organization.

In this guide, we'll discuss the top 7 Outlook extensions for business professionals.

We'll show you how these extensions can enhance your professional life, making your Outlook usage even more effective.

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What are Microsoft Outlook extensions?

Microsoft Outlook extensions are additional tools that enhance your Outlook experience. They're helpful add-ons designed to improve how you manage emails, calendars, and tasks.

Adding these simple yet powerful tools allows you to customize and optimize your Outlook usage, boosting efficiency in your daily tasks.

Whether it's simplifying communication or streamlining scheduling, these extensions can make your professional life more productive.

Here are some benefits of using Outlook extensions:

Enhanced Productivity: Streamline tasks and boost efficiency.
Customization: Tailor Outlook to your needs.
Improved Organization: Stay on top of your workflow.
Time-Saving: Automate repetitive actions.
Communication Efficiency: Enhance email and messaging.
Task Management: Simplify and optimize task tracking.
Collaboration: Integrate collaborative features seamlessly.
User-Friendly Enhancements: Navigate easily with add-ons.

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7 Essential Outlook extensions

Here are the seven essential Outlook extensions for optimizing your productivity and streamlining your professional tasks:

1. Zoom

Zoom - best virtual meetings and team communication outlook extension — Source: Microsoft

Best Use: Virtual meetings and team communication

Zoom is great for team meetings, especially if you're not using Skype. With the Zoom extension for Outlook, you can easily schedule, start, and invite others to meetings. You can even set up a meeting for someone else who uses Zoom.

The Zoom extension for Outlook allows video and audio meetings, catering to your preferences. It syncs well with your Outlook calendar and offers features like screen sharing during meetings.

Features

Instant meeting launch
Easily invite participants to your meetings
Multi-language support
Whiteboard content generation
Get a summary of chat threads
Get meetings summarized
Translated captions for meetings

Pricing: Free to use; paid plans starting at $12.49 per month

2. HubSpot Sales

Outlook extension Hubspot — Source: Microsoft

Best Use: Marketing and sales management

HubSpot Sales is a part of HubSpot that provides sales professionals with a range of features to help them manage their sales pipeline, track leads, and close deals. The Outlook HubSpot Sales extension allows business professionals to access their sales tools directly from their inbox.

With this extension, you can use email templates, lead nurture sequences, and even free calling to interact with clients in a more efficient and automated way. With the Outlook HubSpot Sales extension, you can save time and make the platform more productive.

Features

Lead management and prospecting
Sales engagement tools
Deal management functionality
Reporting & analytics features
Payments, quotes, and CPQ capabilities
Integrate with more than 1,400 tools in HubSpot’s App Marketplace

Pricing: Free to use; paid plans starting at $18 per month

3. Webex

Best Use: Collaboration and customer experience

The Outlook Webex extension is a productivity tool that enables you to schedule and join Webex meetings directly from your Outlook calendar.

It can help you save time and increase productivity by eliminating the need to switch between applications. The Outlook Webex extension simplifies the process of scheduling and joining meetings, making the tool more efficient and convenient for users.

Features

HD video conferencing
Screen sharing
Multimedia content sharing
Schedule a meeting and invite participants
Recording and transcription
Breakout sessions and polling

Pricing: Free to use; paid plans starting at $14.50 per month

4. Grammarly

Grammarly outlook extension — Source: Microsoft

Best Use: Grammar check and writing enhancement

Grammarly is an AI writing assistant that ensures accurate and error-free communication. If you use Outlook for sending professional emails, the Grammarly extension will help you with proofreading, It allows you to check and correct spelling, grammar, and punctuation.

How to add the Grammarly extension to Outlook?

Follow these steps if you are wondering how to add the Grammarly extension to Outlook:

Go to the Grammarly website and download the add-in for your computer
Open the downloaded and click on "Get started"
Check Grammarly for Outlook and install

Features

Fixes grammar errors
Identifies and corrects spelling mistakes
Refines writing tone
Ensures proper punctuation
Write, rewrite, ideate, and reply using generative AI

Pricing: Free to use; paid plans starting at $12 per month

5. Evercontact

Outlook extension: Evercontact — Source: Evercontact

Best Use: Contact creation.

EverContact automatically updates your address book by extracting information from email signatures when a new email arrives. It is an essential Outlook extension and can help you transform emails into valuable prospects.

You can easily add, update, and share contacts through your CRM or address book. Evercontact's ContactRescue service can help you recover contacts from email archives up to 5 years old.

Features

Evercontact AI extracts contacts without limits
Works with Gmail, Google Apps, Outlook, Office365, and Exchange
Real-time accuracy in your contact list.
Evercontact verifies emails for precision
Export contacts to any CRM

Pricing: Paid plans starting at $7 per month

6. DocuSign

Docusign oultook extension — Source: Microsoft

Best Use: For e-signaturesAs a business professional, managing numerous documents for signature can be time-consuming. DocuSign can simplify the process by eliminating the need to print and physically sign contracts.

With DocuSign for Outlook, you can sign documents digitally, reducing costs and waste. Simply open the email, use your cursor to draw your signature, and you're done.

Features

Custom branding and responsive signing
Dynamic document generation
Collaborate with comments and shared templates
Robust threat detection capabilities
30-day free trial

Pricing: Paid plans starting at $8 per month

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7. Boomerang

Boomerang oultook extension — Source: Microsoft

Best Use: For email delays and scheduling

While Outlook lets you schedule messages, Boomerang offers extra features for email delays. It allows you to insert tracking links to monitor email openings and easily share your meeting availability. Boomerang provides flexibility in scheduling emails, ensuring they cater to recipients' time zones.

Features

Schedule with a single click
Receive alerts if a recipient doesn't reply
Recurring message scheduling
Share your current availability in emails
Be informed when your email is read or clicked

Pricing: Free to use; paid plans starting at $4.99 per month

Wrapping Up

There it is! There 7 essential Outlook extensions to improve communication, collaboration, and daily productivity.While Outlook is already a great platform for business professionals, these extensions can help you save time and make your work easier.

Now, if you're conducting meetings through Outlook, Fireflies is a must-have. It automatically records and transcribes Outlook meetings, offering comprehensive summaries, insights, and action items.

Fireflies for outlook meetings — Source: Fireflies

Here are some additional features offered by Fireflies AI:

Extensive Integration: Integrate Fireflies with over 40 video conferencing apps, dialers, CRM tools, calendars, and project management software for a streamlined and efficient workflow.
Powerful Search: Smart Search functionality for reviewing hour-long meetings in minutes and filtering information using sentiments, themes, speaker labels, etc. Fireflies also lets you search across all or one of your meetings.
Custom Trackers: Create custom trackers to automatically identify specific discussion themes for meetings.
Soundbites for Collaboration: Turn key call moments into shareable snippets for efficient collaboration and organize them into different playlists.
Threaded Comments: Leave time-stamped comments on recorded calls and meetings for collaborative discussions.
Reactions and Pins: Express reactions with pins, thumbs up, or thumbs down for easy navigation.
Security: Advanced admin settings for team-wide security and access controls.

Fireflies works as a catalyst for better meeting management, collaboration, and productivity within the Outlook ecosystem.

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